Framework agreement: supply and delivery of one-month-old Kienyeji chicks to farmers in Nakuru County (CGN/DOALF/FW/019/2026-2027)

What is being bought

Nakuru County Government invites open tenders for a two-year framework agreement for supply and delivery of one-month-old Kienyeji chicks to farmers within Nakuru County, delivered to County Government of Nakuru as named destination. Quantities are not stated in the reviewed pages.

Key facts

Closing

Fri 30 Oct 2026, 10:00 am
Closing: tenders must be received on or before Friday 30 October 2026 at 10:00 am East African Time. D2 p.38

Bid / tender security

Tender security of KES 550,000 (Tender Securing Declaration also required); form: bank guarantee or insurance company guarantee; validity: 30 days beyond the tender validity period (per standard clause; the stated Tender Securing Declaration form is required by MR11). D2 p.3

Tender fee

Tender documents may be obtained free of charge from the county website, supplier portal or tenders.go.ke. D2 p.3

Site visit

Not stated in the documents we reviewed Not stated P

Pre-bid meeting

Optional
Pre-tender conference not to be held. D2 p.36

Reserved for

Invitation extended to all bidders; no reservation to a specific group. D2 p.37

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after closing at County Government of Nakuru old chambers, First Floor of County Headquarters, in presence of attending bidders' representatives. D2 p.38

Tender validity

Tenders remain valid for 210 days from the date of opening; TDS specifies 210 days, extension possible by 60 days. D2 p.37

Who can apply

• Open to all qualified and interested tenderers (open national tender). D2 p.3

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of tender completed, signed and stamped in the format provided. D2 p.41
• Certified copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.41
• Valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.41
• Honest history of claims, litigation, default notices and financial penalties, in the format provided and certified by a Commissioner of Oaths. D2 p.41
• CR12 for the directors of the company, or National ID for sole proprietorship, valid for the last 12 months, certified by commissioner of oaths/advocate. Note the Support Documents list says CR12 valid for the last 6 months. Conflicting D2 p.41
• Duly filled, signed and stamped price schedule; all items in the price schedule must be quoted for. D2 p.41
• Duly filled, signed and stamped Confidential Business Questionnaire in the format provided. D2 p.41
• Valid business permit for 2026, certified by commissioner of oaths/advocate registered in Kenya. D2 p.41
• Duly signed statement of power of attorney for the signatory to the tender. D2 p.41
• Valid certificate of a certified poultry hatchery where day-old chicks will be sourced from, and vaccination schedule. D2 p.41
• Duly filled, signed and stamped Tender Securing Declaration form in the format provided (witnessed by Commissioner of Oaths/advocate registered in Kenya). D2 p.41
• Duly filled, signed and stamped Self Declaration Forms SD1 and SD2, certified by a commissioner of oaths/advocate registered in Kenya. D2 p.41
• Tender documents submitted in both soft and hard copies as described in the invitation notice. D2 p.42
• Documents supplied in the Support Documents list: Power of Attorney, Certificate of Incorporation, CR12, Tax Compliance Certificate, Business Permit, Beneficial Ownership Certificate, Corporate Organization Chart with Directors, financial institution letter, audited financial statements, contracts/purchase orders for similar services, delivery notes for similar items, JV letter if applicable. Certified copies required. D2 p.56

Required only in some situations

• Joint Venture letter of intent or agreement, only if bidding as a joint venture (JV maximum members: Not Applicable). D2 p.56

Experience, licences and financial capacity

Technical

• Goods must conform to technical specifications in the Schedule of Requirements (Section V). Specification details were not in the reviewed pages. Not stated D2 p.18
• Documentary evidence of conformity (literature, data, item-by-item description of technical characteristics) must be furnished with the tender, plus a list of spare parts for the period in the TDS (two years). Standard rule D2 p.18

Financial

• Tender security: Kenya shillings 550,000 in bank guarantee or insurance guarantee form (see bid_security). Mandatory requirements also reference a tender securing declaration. D2 p.41
• Post-qualification financial capability, minimum annual turnover and experience thresholds are blank in the template and not filled in this tender. Not stated D2 p.49

How and where to submit

• Electronic tenders permitted; softcopies through the supplier portal (IFMIS); hard copies in plain sealed envelopes marked with tender number and description, deposited in the Tender Box at County Government Headquarters Ground Floor entrance, Moi Road, or posted to The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Nakuru. D2 p.3
• Tenders must be serialized: all pages numbered chronologically 1, 2, 3 ... from cover to last page including attachments; every page paginated, initialed and stamped. D2 p.42
• Tenders not sealed and marked as required are not accepted if misplaced or opened prematurely. Standard rule D2 p.24
• Packages that cannot fit the tender box are delivered to the Supply Chain Office, 1st floor Headquarters, and signed for. D2 p.38

Lots and categories

• Lot 1: One lot (Lot 1 / single contract) for this invitation; bids evaluated for each lot. D2 p.36

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Section V Schedule of Requirements: quantities, specifications, delivery schedule and locations for chicks.
• Price schedule and total estimated contract value.
• Section IV tendering forms (Form of Tender, Confidential Business Questionnaire, SD1/SD2, Tender Securing Declaration).
• Tender security form and whether the Tender Securing Declaration alone is accepted.
• Financial and experience thresholds in post-qualification criteria (blank in template).
• Any addenda after the original publication.
• Site visit or pre-bid meeting details (none stated).
• Complete pages of D2 (only 33 of 120 pages reviewed).

Terms explained

Tender security

Money or guarantee submitted with bid to protect the buyer if the bidder withdraws or fails to sign.

Tender Securing Declaration

Signed declaration witnessed by a commissioner of oaths in place of a bank guarantee where the TDS allows.

TDS

Tender Data Sheet: the tender-specific rules that override the general instructions.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities; not applicable here.

Responsive

A bid that meets all mandatory requirements and specifications; non-responsive bids are not evaluated.

Framework agreement

Agreement with a supplier allowing call-off orders over a period, here two years.

Call-off

Individual orders placed under the framework agreement as needed.

Commissioner of oaths/advocate

Authorized person who certifies copies or witnesses signed declarations.