Proposed Construction of Kombewa Police Station Phase II - Seme NG-CDF open tender SEME NG-CDF/241/OT/01/2026-2027

What is being bought

Open tender for the proposed construction of Kombewa Police Station Phase II in Seme Constituency, Kombewa, Kenya, funded by the Seme National Government Constituency Development Fund (NG-CDF). The material does not state the quantity, floor area or contract duration. Tenders are for works (construction), priced in Kenya Shillings.

Key facts

Closing

Thu 29 Oct 2026, 11:00 am
Tenders must be delivered on or before 29 October 2026 at 11.00 AM. Late tenders will be rejected. No addenda were supplied that change this date. D2 p.22

Bid / tender security

Tender security of Kshs 100,000.00 in cash, bank guarantee, guarantee from a bank approved and licensed by the Central Bank of Kenya, or guarantee from an insurance company registered and licensed by the Insurance Regulatory Authority. Evaluation criteria require it to be valid at least 28 days beyond tender validity, while ITT 21.3 says 30 days beyond the original validity period. See conflicts. Conflicting D2 p.22

Tender fee

Tender documents can be bought for a non-refundable Ksh 1,000 in cash or banker's cheque payable to Seme National Government Constituency Development Fund Seme (NG-CDF). Documents downloaded electronically from the PPIP or NG-CDF website are free of charge. The notice says documents can be downloaded free from tenders.go.ke. D2 p.2

Site visit

Optional
Site visit is optional (not mandatory). Tenderers are advised to visit the sites at their own cost and risk. D2 p.21

Pre-bid meeting

Optional
No pre-tender meeting is specified in the material. Written questions must reach the Procuring Entity not later than 26 October 2026. D2 p.21

Reserved for

Not reserved. The invitation is open to all eligible tenderers, so no reservation for youth, women, persons with disabilities or AGPO groups applies. The portal lists no reserved groups. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders will be opened in public immediately after the closing deadline, at the Boardroom on the first floor of the NG-CDF Office, Off Kosea-Maseno Road, Kombewa, in the presence of tenderers' representatives who choose to attend. Opening is at least three Procuring Entity representatives signing. D2 p.2

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

• Tenders are invited from eligible construction companies. The tender is open to all qualified and interested tenderers. D1 p.1
• The invitation to tender is open to all eligible tenderers, as stated in the Tender Data Sheet. D2 p.22
• A tenderer is treated as a foreign tenderer if it is not registered in Kenya, or is registered in Kenya but has less than 51 percent Kenyan citizen ownership. Foreign tenderers must source at least 40 percent of contract inputs from national suppliers and contractors and provide documentary evidence of this. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with the Registrar of Companies. Companies must also submit a recent CR12 issued within the last 12 months from the date of tender opening. Firms registered under a business name must provide a Certificate of Registration and a certified ID copy of the sole proprietor. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate for Building Works 7 and above. D2 p.25
• A copy of a relevant valid NCA Practising Licence for Building Works 7 and above. D2 p.25
• A copy of a valid Tax Compliance Certificate from the Kenya Revenue Authority, valid at least up to the tender closing date. It will be verified on the KRA TCC checker. D2 p.25
• Form of Tender, duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility - Confidential Business Questionnaire, duly completed, signed and stamped in the format provided. D2 p.25
• Tender-specific written Power of Attorney, as required by ITT 22.3. D2 p.25
• Certificate of Independent Tender Determination, duly completed, signed and stamped in the format provided. D2 p.25
• Self Declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, duly completed, signed and stamped. D2 p.25
• Self Declaration (Form SD2) that the tenderer will not engage in any corrupt or fraudulent practice, duly completed, signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, duly completed, signed and stamped in the format provided. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped in the format provided. D2 p.25
• Tender security of Kshs. 100,000.00 (see bid_security item). D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Proof of registration within the county of residence: a valid current Trading Licence or Single Business Permit issued by the County Government. D2 p.25
• Document must be tape bound, well presented, and paginated or serial numbered in continuous ascending order from first page to last. D2 p.25

Experience, licences and financial capacity

Technical

• Critical equipment (10 marks): 15-ton tipper lorries (1), pick-ups 1 ton (1), concrete mixers 0.3m3 to 1m3 with batch weighing (1), concrete vibrators 40mm to 60mm (1), excavator/backhoe (1). Leased or owned with lease agreements or logbooks attached. D2 p.28
• Key personnel (15 marks): Project Manager with B.Sc. Civil Engineering or equivalent registered by Engineers Board of Kenya; Site Agent with Diploma in Civil Engineering/Building/Construction or equivalent; Artisan with Certificate in Building or equivalent. D2 p.28
• Specific construction experience (40 marks): a minimum of five similar building contracts satisfactorily and 100% completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client, contact person, and supported by signed contracts and completion certificates, 8 marks each. D2 p.28
• General experience (10 marks): construction contract experience for at least the last 3 years, starting with 5 projects. D2 p.28
• Other technical requirements (10 marks): method statement, site organisation and organogram, mobilisation schedule and work programme. Additional information (5 marks): litigation information, current work commitments, and ongoing contracts with NG-CDF Seme Constituency. D2 p.29
• Tenderer must also provide a detailed work programme as additional document. D2 p.23
• NCA registration is not a condition for tender but is a condition of contract award and signature; a selected tenderer may register before award. Standard rule D2 p.6
• Subcontracting permitted up to a maximum of 10 percent of the total contract amount. Tenderers planning more must list the activities and subcontractor details in the Form of Tender. D2 p.23

Financial

• Audited financial statements for the last three years (2023, 2024 and 2025) must be submitted and show current financial soundness and prospective long-term profitability. D2 p.29
• Financial capability (10 marks): resources equal or above the cost of the project score highest; below the cost score less; no stated sources score 0. D2 p.28
• Performance security of 5% of the contract sum in the form of an unconditional bank guarantee, required only for contracts above Ksh 5 million under Reg. 135(1) of the Public Procurement and Asset Disposal Regulations, 2020. D2 p.23

How and where to submit

• Tenders must be physically delivered in a sealed envelope, not submitted electronically. Submit one original (marked ORIGINAL) and one copy (marked COPY). D2 p.2
• Submission address: Tender Box on the ground floor of the NG-CDF Office, Off Kosea-Maseno Road next to Seme Sub County HQs, P.O Box 209-40102 Kombewa. Tenders may also be sent to the Fund Account Manager at the same P.O. Box. D2 p.2
• Tender must be in one single sealed envelope, package or container bearing the tender name and reference number, with separate sealed envelopes inside marked ORIGINAL and COPIES, each showing the Procuring Entity and tenderer name and address and the tender reference. Standard rule D2 p.13
• All pages must be serialised chronologically. D2 p.2
• Tenderers who download the tender document must send their particulars to cdfseme@ngcdf.go.ke or P.O Box 209-40102 Kombewa so they can receive clarifications and addenda. D2 p.2

Not covered in the documents we reviewed

• No addenda (A1, A2) were supplied, so any later changes to dates, security or requirements are unknown.
• Estimated contract value and contract duration/completion time are not stated in the reviewed pages.
• Only 28 of 134 pages of D2 were reviewed; the BOQ, drawings, specifications, tender forms and general and special conditions were not reviewed.
• Whether a pre-tender meeting will be held is not stated in the reviewed TDS.
• The TDS ITT 24.1(5) text reads tenders shall shall not submit electronically; other clauses clearly state electronic tenders are not permitted.
• Full bid security form and performance security form wording beyond the first page were not reviewed.
• Lot structure is not stated; the tender appears to be a single contract.
• Whether the Kenya Tax Compliance Certificate and NCA certificate can be provided later is not stated, beyond NCA registration being a contract award condition.

Terms explained

Tender Data Sheet (TDS)

The section of the tender document that gives tender-specific rules, dates and amounts, and overrides the general Instructions to Tenderers.

Tender security

A guarantee or cash deposit submitted with the bid to show the tenderer is serious; it can be forfeited if the bidder withdraws or fails to sign the contract.

Performance security

A guarantee the successful bidder provides before signing the contract, here 5% of the contract sum for contracts above Ksh 5 million.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected and not evaluated further.

Tender validity

The number of days the tenderer must keep its bid open after opening, here 120 days.

Power of Attorney

A signed document that authorises the person signing the tender to commit the company.

Tax Compliance Certificate (TCC)

A Kenya Revenue Authority certificate showing taxes are up to date; it must remain valid until the closing date.

NCA

National Construction Authority, which registers contractors for construction works in Kenya.

CR12

A Registrar of Companies certificate listing a company's directors and shareholders, issued within the last 12 months.

AGPO

Affirmative action procurement reservations for youth, women and persons with disabilities; here the tender is open to all eligible tenderers and not reserved.

Pretender site visit

An optional visit to the works site arranged before the tender deadline.