Renovation to completion of 8 classrooms and 3 offices at Kariru Primary School, Kiranyaga (NG-CDF Gichugu) - open tender KARIRU/P/2630209-263-2026-2027-2

What is being bought

Renovation to completion of 8 classrooms and 3 offices at Kariru Primary School, including fixing broken windows and doors, plastering, flooring, painting, floor (tile) repair and re-roofing. Procuring entity is NG-CDF Gichugu (Kianyanga/Kianyaga area per the notice). Works contract under open tender.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tenders must be delivered to the submission address on or before 28/10/2026 at 10.00am. Electronic tenders will not be permitted. D2 p.30

Bid / tender security

Tender security of Kshs 152,206/= from a financial institution recognized by CBK or insurance companies approved by PPRA; a Tender-Securing Declaration form also required where applicable. Valid 120 days from tender opening per evaluation criteria. D2 p.28

Tender fee

Non-refundable fee of Kshs 1,000 in cash or banker's cheque for a complete set of tender documents collected at the procuring entity address; tender documents downloaded electronically from tenders.go.ke are free. D1 p.4

Site visit

اختياري
Site visit is encouraged, at tenderer's own expense and risk, not mandatory. D2 p.7

Pre-bid meeting

اختياري
No pre-tender conference will take place; a pretender site visit is only at the tenderer's discretion. Questions in writing must reach the procuring entity not later than three days before closure. D2 p.27

Reserved for

Tender is NOT RESERVED to any specific group (open to all qualified tenderers). D2 p.29

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened publicly at the NG-CDF Gichugu office boardroom, in the presence of tenderers' representatives who choose to attend. Opening committee of at least six. D2 p.29

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.28

Who can apply

• Open to all qualified and interested tenderers. Kenyan tenderers must provide a valid tax clearance or exemption certificate from KRA. Foreign firms must be registered with NCA before contract award. Standard rule D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of tender duly filled and signed. D2 p.31
• Proof of registration with the National Construction Authority (NCA) category 8 and above under builders works category, with current annual contractors practicing licence. D2 p.31
• One original copy of the tender document (volumes), bound by tape or spring binding. D2 p.31
• Pages serialized in chronological Arabic numerals from cover page to last page including attachments. D2 p.31
• Tender security in the amount of Kshs 152,206/= (bank guarantee or insurance approved by PPRA, per prescribed forms), valid 120 days from tender opening. D2 p.31
• Proof of power of attorney for the tender signatory if not a director or partner, signed and stamped by a Commissioner of Oaths. D2 p.31
• Valid copy of certificate of incorporation/registration, certified by a Commissioner of Oaths. D2 p.31
• Valid current tax compliance certificate, verified via TCC. D2 p.31
• Confidential Business Questionnaire, filled, signed and stamped. D2 p.31
• Valid copy of current single business permit (for the year 2026). D2 p.31
• Valid CR12 form showing directors/shareholding issued within last 6 months, and National Identity Card(s) for sole proprietorship/partnership. D2 p.31
• Letter of authority granting permission to seek references from the tenderer's bankers. D2 p.31
• Duly filled Certificate of Independent Tender Determination in the format provided. D2 p.31
• Self-declaration form that the tenderer is not debarred under PPADA 2015 (Form SD1). D2 p.33
• Self-declaration that the tenderer will not engage in corrupt or fraudulent practice (Form SD2). D2 p.33
• Declaration and Commitment to the Code of Ethics in the format provided. D2 p.33

Required only in some situations

• Tender tenders with a JV: JV agreement or letter of intent. JVs are NOT PERMITTED for this tender. D2 p.27

Experience, licences and financial capacity

Technical

• Technical evaluation (out of 100, pass mark 70) covers presentation, experience in building works, financial capacity, staff qualifications (project manager/foreman), equipment and litigation history. Scoring details in Section III. D2 p.34
• Specific experience: a minimum of 3 similar contracts satisfactorily completed as prime contractor, JV member, management contractor or sub-contractor between 1 Jan 2021 and deadline, per Section IV; general construction experience at least last 5 years from 1 Jan 2021. Minimum value field marked not applicable. D2 p.42

Financial

• Financial capability: access to liquid assets/credit sufficient to meet construction cash flow of Kenya Shillings 5 million for the subject contract; audited balance sheets for 2024 and 2025 required. D2 p.41
• Minimum average annual construction turnover of Kenya Shillings 1,000,000, based on payments in 2023, 2024 and 2025 divided by 3 years. D2 p.41

How and where to submit

• Submit in person, physically, to the procuring entity address (hard copy). Electronic submission not permitted. Tender is to be enclosed in sealed envelopes marked as required; unsealed or unmarked envelopes are not accepted. D2 p.30
• Copies: only one original required; no additional copies required (copies number stated as 'non'). D2 p.29
• Inner envelopes must bear procuring entity name and address, tenderer name and address, and tender reference number. Standard rule D2 p.18
• Submission address: Kariru Primary School, P.O. Box 234-10301, Kianyaga. Note the TDS also lists 'P.O. BOX -----' and NG-CDF office address 'next to DCC office' in the notice. D2 p.30

Lots and categories

• Single contract; no lots. D2 p.27

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Bill of quantities and total contract value
• Addenda, if any, issued after the tender was published
• Full Section IV tender forms and Section III scoring detail for experience and equipment
• Performance security amount details (only 5% rate given in TDS)
• Exact submission physical address (TDS P.O. Box blank)
• Section VI specifications and drawings

Terms explained

TDS

Tender Data Sheet: tender-specific details that override the standard instructions.

AGPO

Affirmative Action Groups (youth, women, persons with disability) that may be reserved tenders; this tender is not reserved.

MR

Mandatory Requirement: preliminary pass/fail item; failing one makes the tender non-responsive.

Tender security

Money or guarantee submitted with the bid to show seriousness; forfeited or rejected if missing or not substantially responsive.

Responsive

A tender that meets all terms, conditions and specifications without material deviation.

NCA

National Construction Authority, which registers contractors for construction works.

CR12

Company return of shareholding and directors issued by the Business Registration Service.

JV

Joint venture of two or more firms bidding together.

Commissioner of Oaths

Authorised person who certifies and stamps documents as true copies or signatures.