Renovation to completion of 6 classrooms at Kiamugumo…

What is being bought

Renovation to completion of 6 classrooms at Kiamugumo Primary School, including fixing all broken windows and doors, plastering, flooring, painting, tiled floor finishes and re-roofing. Tender reference KIAMUGUMO/P/2630209-263-2026-2027-18, procured by NG-CDF Gichugu. Reserved for women.

What could disqualify you

Tenders with unacceptable errors or non-conforming to mandatory requirements are non-responsive; a tender not accompanied by a substantially responsive tender security or declaration is rejected. Standard rule D2 p.37
Late tenders are rejected and returned unopened. D1 p.6
Tenders must be in Kenya shillings only; tenders in other currencies are non-responsive and rejected. Standard rule D2 p.24
Electronic submission is not permitted; tenders submitted electronically will not be accepted. D2 p.33

Key facts

Closing: Wed 28 Oct 2026, 10:00 am
Closing date and time for submission of tenders. D2 p.33
Bid / tender security: Tender security: the tender data sheet states a Tender Security SHALL NOT BE required and the amount is N/A; a Tender-Securing Declaration form is required (where applicable). The notice and invitation show the security amount as NA. Conflicting D2 p.32
Tender fee: Tender documents may be downloaded free from www.tenders.go.ke; the printed set is said to cost KSHS 1,000 non-refundable (cash or banker's cheque) at the procuring entity address. Conflicting D2 p.2
Site visit: اختياري
Site visit is optional; tenderers are encouraged to visit and examine the site at their own cost. D2 p.8
Pre-bid meeting: اختياري
No pre-tender conference. Pre-arranged site visit only at the tenderer's discretion. Questions in writing must reach the procuring entity not later than three days before closure. D2 p.31
Reserved for: Tender is reserved for women. Only businesses belonging to women-owned groups registered as such may tender. D2 p.33
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tender opening at NG-CDF Gichugu office boardroom, in the presence of tenderers' designated representatives who choose to attend; opening committee of at least six. D2 p.33
Tender validity: Tenders remain valid for 120 days from the date of opening. D2 p.32

Who can apply

Tender is reserved for women; the tender data sheet extends the invitation to women's groups that qualify for reservation. D2 p.33

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Tender-securing declaration form (Form of Tender section) is required, as stated in the tender data sheet. D2 p.32

Experience, licences and financial capacity

Technical

Technical evaluation (100 marks, pass mark 50%): presentation and table of contents (10), experience in building works (10), magnitude of building works in last 5 years (10), similar magnitude in last 3 years (5), financial capacity (10 and related items), staff qualifications (15), equipment holding (10), litigation affidavit (5). D2 p.39

Financial

Financial capability: access to or availability of financial means sufficient for construction cash flow of Kenya Shillings 5 million; audited balance sheets for 2024 and 2025. D2 p.45
Minimum average annual construction turnover of Kenya Shillings 1,000,000, calculated from certified payments received for 2023, 2024 and 2025, divided by 3 years. D2 p.45
Audited financial reports for the last three years (2023, 2024, 2025) and evidence of financial resources (cash, lines of credit, overdraft). D2 p.32

How and where to submit

Tenders must be delivered in person to the procuring entity address before the closing date and time; electronic tenders are not permitted. D2 p.33
Submission address per tender data sheet: Kiamugumo Primary School, HOI, P.O. Box -----, Kianyaga (the box number is left blank in the TDS). The notice gives NG-CDF Gichugu office, P.O. Box 234-10301, Kianyaga/Nairobi. Conflicting D2 p.33
Physical copies: one original copy only; no additional copies are required (number of copies stated as 'non'). D2 p.32
Tenders must be sealed in envelopes; inner envelopes bear the name and address of the procuring entity, tenderer name and address, and tender reference number. Unsealed or unmarked envelopes are not accepted. Standard rule D2 p.19

Lots and categories

Single contract; no lots. D2 p.31

What the addenda changed

No addenda were provided in the material reviewed. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender security: Invitation and notice state a tender security amount of NA; TDS says no tender security required, only a tender-securing declaration; preliminary evaluation note says a tender surety in the stated amount and valid 120 days. Ask the procuring entity which applies. (D1 p.6; D2 p.2; D2 p.32; D2 p.36)
Submission address: TDS gives Kiamugumo Primary School with box number blank; the notice gives NG-CDF Gichugu office, P.O. Box 234-10301. (D1 p.6; D2 p.2; D2 p.33)
Tender document fee: Notice says tender documents are free electronically but KSHS 1,000 non-refundable for a printed set. (D1 p.5; D2 p.2)

Not covered in the documents we reviewed

Contract value / estimate for the works
Tender security amount and whether a bank security is required
Full submission box number for Kiamugumo Primary School
Addenda, if any, issued after the tender notice
Drawings, specifications and bills of quantities (Parts 2 pages not provided)
Section IV tender forms and Section VIII-X contract conditions
Post-qualification and performance security details

Terms explained

AGPO: Access to Government Procurement Opportunities; a reservation for women, youth and persons with disability registered groups.
TDS: Tender Data Sheet, the section giving tender-specific values that override the general instructions.
Responsive: Tender that meets all terms, conditions and specifications without material deviation.
NCA: National Construction Authority, the regulator requiring contractor registration.
CR12: Company return form listing directors and shareholders.
Tender-Securing Declaration: A signed declaration in place of a bank security, used where the tender data sheet allows it.

Renovation to completion of 6 classrooms at Kiamugumo Primary School, Gichugu constituency (women-reserved open tender)