Proposed Construction of a Dining Hall at St. Francis Girls' High School (Mang'u), Labour Only, Kiambu County

What is being bought

St. Francis Girls' High School (Mang'u) invites open tenders for construction and completion of a two-level dining block with associated electrical and mechanical installations at the school in Kiambu County, with a completion time of 45 weeks. The tender is labour only, per the portal record title.

Key facts

Closing

Fri 6 Nov 2026, 12:00 pm
Tenders close on 2026-11-06 at 12:00 per the portal closing date. No addenda were provided that change this. Late tenders are rejected. P

Bid / tender security

Tender security of Kenya Shillings 200,000.00 (original, with the tender), in the form of cash, bank guarantee, insurance company guarantee or CBK-licensed financial institution guarantee. The validity period conflicts: the invitation says 126 days from opening; the TDS says 156 days from opening. Conflicting D1 p.29

Tender fee

A complete set of tender documents costs a non-refundable KSh 1,000.00, paid in cash or banker's cheque. Documents obtained electronically are free of charge, but the advertisement text on this point is blank. D1 p.8

Site visit

Not stated in the documents we reviewed Not stated D1 p.32

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1 p.29

Reserved for

The tender is not reserved for any group. The invitation says tendering is open to all qualified NCA 6 and above contractors, and the TDS lists no reserved group. D1 p.30

Contract value

Not stated in the documents we reviewed Not stated D1 p.8

Tender opening

Tenders are opened immediately after the deadline in the presence of tenderers' designated representatives who attend, at the address given in the invitation (P.O. Box 238, Thika). Late tenders are rejected. D1 p.8

Tender validity

Tenders are valid for 126 days from the date of opening. The bid security is also required to stay valid for 30 days beyond the original validity period, or any extension requested. D1 p.28

Who can apply

• Tendering is open to qualified and interested NCA 6 and above contractors (National Construction Authority registration category 6 or higher). D1 p.8
• A joint venture may have a maximum of two members. D1 p.28
• A tenderer is a foreign tenderer if registered in Kenya with less than 51 percent Kenyan ownership, or if it subcontracts more than 10 percent of the contract price to foreign firms. Foreign tenderers must source at least 40 percent of contract inputs from Kenyan suppliers and contractors, otherwise they are automatically disqualified. Standard rule D1 p.13
• A Kenyan tenderer must show it has met its tax obligations with a valid tax compliance or tax exemption certificate from KRA. Standard rule D1 p.13

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: Duly filled and signed Form of Tender. D1 p.32
• MR2: Proof of NCA registration, category 1-6, with valid current annual contractor's practising licence, under Builder's Work, Electrical Works and Mechanical Works. D1 p.32
• MR3: One original and one copy of the tender document, submitted in the format required by the procuring entity, with the whole tender bound. D1 p.32
• MR4: Properly bound (perfect cover, hard cover or case bound), paginated and serialized tender, with Arabic numerals 1,2,3 to the last page. D1 p.32
• MR5: Original tender security for Kshs. 200,000.00. D1 p.32
• MR7: Valid copy of Certificate of Incorporation or Registration, certified by a Commissioner of Oaths. D1 p.32
• MR8: Valid current tax compliance certificate (KRA iTax) covering both income and VAT obligations. D1 p.32
• MR9: Duly filled, signed and stamped Confidential Business Questionnaire. D1 p.32
• MR10: Valid current county business permit authorising construction-related services. D1 p.32
• MR11: Valid CR12 form (issued within last 6 months) showing directors/shareholding, and National Identity Cards of all directors, sole proprietor or partners. D1 p.32
• MR12: Valid NSSF compliance certificate. D1 p.32
• MR13: Valid SHA compliance certificate. D1 p.32
• MR15: Written occupational health and safety policy, evidence of up-to-date safety programme, and DOSH 22 workplace registration certificate. D1 p.32
• MR16: Programme of Works and Work Methodology. D1 p.32
• MR17: Letter of authority allowing the procuring entity to seek references from the tenderer's bankers. D1 p.32
• MR18: Certificate of Independent Tender Determination in the format provided. D1 p.32
• MR19: Latest audited financial reports for the last 3 years, signed by a certified public accountant and company directors, plus valid ICPAK practising licence of the accountant. D1 p.32
• Self-declaration forms: SD1 (not debarred under the Public Procurement and Asset Disposal Act 2015), SD2 (no corrupt or fraudulent practice), SD3 (Code of Ethics declaration), and Form No.9 Beneficial Ownership Disclosure. The tender lists these under repeated MR numbers. D1 p.32

Required only in some situations

• MR6: Proof of power of attorney if the signatory is not a director or partner, signed and stamped by a Commissioner of Oaths. D1 p.32
• Joint venture: a copy of the Joint Venture Agreement by all members, or a signed letter of intent to execute one, with the proposed JV agreement. Change of membership before contract signature makes the tender liable to disqualification. Standard rule D1 p.14
• NCA contractor registration is not required to tender, but the selected tenderer must register with NCA before award and signature of contract. Standard rule D1 p.13

Experience, licences and financial capacity

Technical

• Works experience: at least three similar general building works of similar magnitude, nature and complexity, each costing not less than Kshs. 50 million on average, completed in the last five years (2021 to date), with letters of award, signed contracts, completion certificates and client recommendation letters. Ongoing projects must be at least 80 percent complete. D1 p.33
• Equipment: Lorries/tippers (2), pick-ups (3), scaffolding 28 step-set (2), safety harness (5), hoisting equipment (1), drill machines (3), electrical tool kit (2 or 3 as stated), mechanical tool kit (2). Owned equipment needs clear log books or proof of ownership; hired or leased equipment needs a lessor commitment letter addressed to the Principal and a written lease agreement. Equipment must be available on site when required. D1 p.33
• Programme of works and work methodology must be included with the tender, and the tender must include a technical proposal sufficient to show adequacy for the work and completion time. Standard rule D1 p.32

Financial

• Liquid assets or cash flow: proof of access to liquid assets or a minimum cash flow of Kshs 5 million, shown by a project-specific line of credit, project overdraft, current bank statements for the last six months, or a combination. Conflicting D1 p.33
• Average annual turnover of not less than Kshs. 100 million for the last three consecutive years (2023, 2024 and 2025) shown by audited accounts, with the auditor's valid licence attached and the auditor and director signing each page. D1 p.33
• Audited financial statements must be independently audited, complete with all notes, correspond to completed audited periods, and reflect the tenderer itself (not a parent or group company). Standard rule D1 p.54

How and where to submit

• Submit by hand or courier to the Procurement Office, Main Administration Block, St. Francis Girls' High School Mang'u, or post to P.O. Box 238, Thika. Electronic tenders are not permitted. D1 p.9
• Submission is manual (written, hard copy). Tenders must be in a single sealed envelope bearing the tender name and reference number, with separate sealed inner envelopes marked ORIGINAL and COPIES. D1 p.29
• Tender must be sealed in an envelope marked ORIGINAL with all documents, and an envelope marked COPIES with the copies; inner envelopes must show the Procuring Entity name and address, the tenderer name and address, and the tender reference number. Standard rule D1 p.20
• One original plus one copy of the tender is required. D1 p.29
• Power of attorney for the signatory must be certified by a Commissioner of Oaths. D1 p.29

Lots and categories

• Lot Not applicable: The tender is not divided into lots. D1 p.28

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Tender advertisement (referred to throughout for the pre-tender site visit date and time, pre-tender meeting, and clarification deadline) was not provided.
• Pre-tender site visit date, time and place are not stated.
• Whether a pre-tender meeting is held is not stated.
• Physical place of opening is not stated beyond P.O. Box 238, Thika.
• Contract value or estimate is not stated.
• No addenda were provided, so any later changes are unknown.
• Bills of quantities, specifications, drawings, general and special conditions of contract, and tendering forms (Sections IV to X) were not reviewed in full.
• Key personnel requirements and the contractor's equipment table (Section III 7(b)(v)) were not provided in full.
• Tenderer's pre-tender clarification deadline and contact details are only referenced to the advertisement.
• Mandatory requirements are numbered inconsistently (MR18, MR19 and MR20 are each used twice); the bidder should confirm the full list with the procuring entity.
• Contract performance security amount and form (ITT 48) are not stated in the reviewed material.
• Evaluation method and weights beyond preliminary and technical examinations (financial evaluation, lowest evaluated price rule) are not reviewed in detail.
• Electronic copy/portal submission not stated; the portal lists written submission only.

Terms explained

TDS

Tender Data Sheet: the section of the tender document that gives the specific details for this tender, which override the general instructions.

MR

Mandatory Requirement: a pass or fail preliminary check. Failing any one makes the tender non-responsive.

Responsive

A tender that meets all mandatory requirements and terms of the tender documents. Non-responsive tenders are not evaluated further.

Tender security

A guarantee of KSh 200,000 that the bidder will honour its tender. It may be cash, a bank guarantee, an insurance guarantee, or a guarantee from a CBK-licensed institution, and is forfeited if the bidder withdraws or fails to sign after award.

NCA

National Construction Authority: the registration body for contractors. Category 6 and above is required to tender. Registration is required before contract award and signature.

AGPO

Access to Government Procurement Opportunities: a set-aside scheme for youth, women and persons with disabilities. This tender is not reserved under it.

JV

Joint venture: two or more firms tendering together. Maximum two members here; a JV agreement or letter of intent is required.

Labour only

The contractor supplies labour and possibly tools, while materials are supplied by the procuring entity as stated in the portal title. Check the bills of quantities for exact arrangements.

Commissioner of Oaths

A person authorised to certify copies of documents and sign power of attorney forms.

CR12

Company registry return listing directors and shareholders, issued by the Registrar of Companies.

Bill of Quantities

A priced list of work items and quantities that the tenderer completes with unit rates and totals.