Supply and delivery of storage containers for Nairobi County Alcoholic Drinks Control and Licensing Board, 3-year framework (AGPO/reserved)

What is being bought

Supply and delivery of storage containers for the Nairobi City County Alcoholic Drinks Control and Licensing Board, for 3 years as and when required, under a framework agreement. Delivery place stated in the TDS is Weights and Measure Complex, 2nd Floor, Popo Road South C, Nairobi. Quantities and item specifications are not in the pages reviewed.

Key facts

Closing

Fri 30 Oct 2026, 11:00 am
Tenders must be delivered on or before 30 October 2026 at 11:00 AM. No addenda changed this date in the material reviewed. D1 p.1

Bid / tender security

No tender security is required. Bidders must fill in the Tender Securing Declaration form instead. D1 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.5

Site visit

Not stated in the documents we reviewed Not stated D1

Pre-bid meeting

Optional
A pre-tender conference will not be held. D1 p.25

Reserved for

The cover and invitation say the tender is reserved for youth and women, and the portal says AGPO. However, the TDS ITT 32.5 entry says the invitation is open to all eligible candidates, so the reservation status conflicts. Ask the procuring entity before bidding. Conflicting D1 p.25

Contract value

Not stated in the documents we reviewed Not stated D1 p.29

Tender opening

Tenders are opened publicly at Weights and Measure Complex, 2nd Floor, Popo Road South C, immediately after the deadline. Three Procuring Entity representatives sign. D1 p.1

Tender validity

Tender validity period is 175 days from the submission deadline. If the award is delayed more than 30 days beyond the initial validity period, the price may be adjusted by a factor specified in the TDS. Conflicting D1 p.27

Who can apply

• Tender is open competitive tendering open to all eligible candidates per the invitation; TDS says open to all eligible candidates. Bidders must also meet the AGPO certificate requirement in the preliminary evaluation. D1 p.5
• A Kenyan tenderer must provide evidence of having fulfilled tax obligations by producing a current tax clearance certificate or tax exemption certificate issued by KRA. Standard rule D1 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Registration/Incorporation. D1 p.31
• Valid Tax Compliance Certificate from KRA or tax exemption certificate. D1 p.31
• Current business permit or trade licence. D1 p.31
• Tender signed by the person authorised to do so, with Power of Attorney or sworn affidavit. D1 p.31
• Fill and submit the Tender Securing Declaration Form. D1 p.31
• Form of Tender duly completed, signed and stamped in the format provided. D1 p.31
• Confidential Business Questionnaire, duly filled in the format provided. D1 p.31
• Form CR12 and copies of ID of all listed directors for limited companies; copy of ID for sole proprietors. D1 p.31
• Self-declaration that the bidder is not debarred from public procurement (Form SD 1). D1 p.31
• Self-declaration that the bidder will not engage in corrupt or fraudulent practices (Form SD 2). D1 p.31
• Tenderer's information form, duly filled, signed and stamped. D1 p.31
• Disclosure of interest / conflict of interest forms, filled, signed and stamped. D1 p.31
• Certificate of independent tender determination, filled, signed and stamped. D1 p.31
• Declaration of commitment to the code of ethics. D1 p.31
• Duly filled price schedule of the goods in the prescribed format. D1 p.31
• Copy of a valid AGPO certificate. D1 p.31
• The bid document must be bound and serialised (paginated), including all annexes. D1 p.31
• Tenderers must serialise all pages in ascending order. D1 p.5

Experience, licences and financial capacity

Technical

• Technical evaluation (pass mark 70 of 100): experience with at least five supply assignments above three million from corporate clients, five references from the last three years, delivery schedule (7 days or less scores highest), physical facilities with proof, a team of three staff with qualifications, financial capacity, after-sales service, and a commitment letter. D1 p.32
• Delivery schedule scoring: 7 days and below scores 10 marks; 7-14 days scores 5 marks; 14-21 days scores 2.5 marks; more than 21 days scores 0 marks. D1 p.32

Financial

• Attach bank statements for the last three years starting from 2025 (3 marks per year). A line of credit letter from a bank or financier also scores 1-6 marks. D1 p.33

How and where to submit

• Submit by hand delivery in sealed form to the Tender Box or office at Weights and Measure Complex, 2nd Floor, Popo Road South C, P.O Box 30075-00100 GPO Nairobi, addressed to the County Chief Officer BHO and Secretary to the Alcoholic Drinks Control and Licensing Board. D1 p.6
• Fill the Form of Tender for unit prices only (unit price column), NOT the total tender sum. D1 p.5
• Submit one original and one copy of the tender document. D1 p.27
• Bids are to be in Kenya shillings; foreign currency is not allowed. D1 p.27

Lots and categories

• Tenderers can quote for any of the items or schedules; each schedule must be quoted in full; each schedule is evaluated and awarded separately. Option 1 or 2 for multiple-lot award was not selected in the pages reviewed. D1 p.35

What the addenda changed

• No addenda were included in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Section V Schedule of Requirements: item list, quantities, specifications and delivery schedule.
• Contract value or budget estimate for the framework.
• Duration of contract beyond the stated 3 years and the process for issuing orders (LPOs).
• Section IV Tendering Forms, including the Tender Securing Declaration form, Form of Tender and Price Schedule.
• Special Conditions of Contract (SCC), including payment terms and liquidated damages.
• Whether the reservation is for youth and women or AGPO, and whether the TDS reservation applies.
• Any addenda or clarifications issued after the tender was published.
• Required format and quantity of physical copies beyond the one original and one copy.

Terms explained

TDS

Tender Data Sheet: the section of the tender document with tender-specific values that override the general Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability enterprises, which requires registration and a valid certificate.

Framework agreement

An agreement with selected suppliers at agreed unit prices, under which orders are placed as and when the county needs goods, without a fixed total quantity.

Tender Securing Declaration

A signed form in which the bidder agrees to penalties (such as debarment) if it withdraws or fails to sign; used instead of a cash or bank tender security.

Responsive

A tender that meets all mandatory requirements and conditions in the tender documents; non-responsive tenders are rejected.

Preliminary examination

The first stage of evaluation, where mandatory documents and forms are checked YES/NO; failing any mandatory item means the tender is not considered further.

Power of Attorney

A written document authorising a named person to sign the tender and bind the company.

CR12

Kenyan company return listing the directors and shareholders of a limited company.

Performance security

Money or guarantee the successful bidder provides after award to secure contract performance.