Proposed construction of Administration block at Galana Teachers' Training College, Kilifi/Malindi (GTTC/01/2026/2027)

What is being bought

Construction works for a proposed administration block at Galana Teachers' Training College (Magarini, Malindi, Kilifi County), under an open national tender with reference GTTC/01/2026/2027. The tender has no lots. Quantities are set out in the Bills of Quantities, which were not in the reviewed pages.

Key facts

Closing

Mon 9 Nov 2026, 11:00 am
Completed tenders must be received by the Procuring Entity at the address stated no later than 9 November 2026 at 11:00am. The portal closing date matches. No addenda were provided to change this. Unverified D1 p.1

Bid / tender security

Tender security of KShs 200,000.00 from a bank or microfinance bank regulated by the Central Bank of Kenya must accompany the tender. Forms allowed: cash, bank guarantee, insurance company guarantee, or financial institution guarantee, at the tenderer's option. Tender-securing declaration is an alternative only if specified. D2 p.12

Tender fee

Tender documents may be downloaded free from tenders.go.ke or the college website, or obtained from the Procurement Office or by email on request on payment of a non-refundable fee of Ksh.1,000. The fee applies to the non-refundable route described in the notice. Conflicting D1 p.1

Site visit

Optional
Site visit is optional, at the tenderer's own cost and risk. Non-attendance is not a cause for disqualification. D2 p.20

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.20

Reserved for

No reservation applies. The tender is open to all qualified tenderers, and the portal lists no reserved group. D2 p.45

Contract value

Not stated in the documents we reviewed Not stated D2 p.12

Tender opening

Tenders are opened immediately after the closing deadline in the college boardroom, in the presence of tenderers or representatives who choose to attend. Unverified D1 p.1

Tender validity

Tenders remain valid for 120 days from the date of opening, or as indicated in the advertisement. D2 p.12

Who can apply

• Tendering is open to all qualified and interested tenderers. The tender is not reserved for any group. D2 p.12
• A joint venture (JV) may have a maximum of three members. D2 p.40
• Foreign tenderers must source at least 40 percent of contract inputs (supplies, local subcontracts and labour) from citizen suppliers and contractors and must show documentary evidence of this in the tender. Standard rule D2 p.17
• A tenderer debarred from public procurement is ineligible to tender or be awarded a contract. The PPRA debarment list is at www.ppra.go.ke. Standard rule D2 p.17
• A state-owned enterprise or public institution may tender only if the Procuring Entity determines it is a legal public entity, financially autonomous with no significant subsidies, and operates under commercial law. Standard rule D2 p.17
• Kenyan tenderers must show tax compliance by producing a valid tax compliance certificate or tax exemption certificate from KRA. Standard rule D2 p.18

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: Certificate of Incorporation or Registration from the Registrar of Companies or Businesses. D2 p.49
• MR2: Company list of directors, beneficial owners, or proprietor/partner names (copy of CR 12 or CR 13), not more than 6 months old from the tender closing date, plus certified copies of IDs of the directors. D2 p.49
• MR3: Fully filled, signed and stamped Form of Tender in the required format. D2 p.49
• MR4: Current category of registration with the National Construction Authority (NCA) in the relevant trade (NCA 6 and NCA 7 only for building works). D2 p.49
• MR5: Contractor's Annual Practicing License from NCA for the current year. D2 p.49
• MR6: Bid submitted in the required format, tape bound, pages in the order required and paginated in chronological sequence including attachments. D2 p.49
• MR7: Tender security (bid bond) of KShs 200,000.00 addressed and bound to the Client, in the required format, from a reputable bank or microfinance bank regulated by the Central Bank of Kenya, valid for 150 days from tender opening. Conflicting D2 p.49
• MR8: Valid copy of Business Permit from any of the coastal counties (Mombasa, Kwale, Kilifi, Tana River, Lamu, Taita Taveta). D2 p.49
• MR9: Valid Tax Compliance Certificates. D2 p.49
• MR10: Fully filled, signed and stamped Confidential Business Questionnaire. D2 p.49
• MR11: Power of attorney, filled and signed. D2 p.49
• MR12: Litigation history of the company (court and arbitration). D2 p.49
• MR13: Signed and stamped Statement of Verification that the firm is not debarred from public procurement, commissioned by a Commissioner for Oaths. D2 p.49
• MR14: Declaration that the firm has not been convicted of corrupt or fraudulent practices and will not engage in them, commissioned by a Commissioner for Oaths. D2 p.49
• MR15: Filled and signed Code of Ethics. D2 p.49
• MR16: Filled and signed certificate of Independent Tender Determination. D2 p.49

Required only in some situations

• If bidding as a joint venture: a copy of the Joint Venture Agreement, or a signed letter of intent to execute one with the proposed JV agreement. Any change in JV membership before contract signature may lead to disqualification. Standard rule D2 p.22
• Registration with the National Construction Authority is not required to tender but is a condition of contract award and signature. Standard rule D2 p.17

Experience, licences and financial capacity

Technical

• Tenderers must provide a technical proposal covering work methods, equipment, personnel, schedule and other information required in the Tender Forms, enough to show the proposal meets the works requirements and completion time. Standard rule D2 p.24
• Scored evaluation: a tenderer with relevant equipment for the work being tendered scores 10 points; without it scores 0. D2 p.57

Financial

• Audited financial report for the last one year (2025, 2026) is required. Average annual turnover must be equal to or greater than the cost of the project. The project cost is not stated in the reviewed pages. D2 p.57

How and where to submit

• Deliver the tender in a single sealed envelope bearing the tender name and reference number, addressed to the Procuring Entity, with a warning not to open before the opening time. Inside, separate sealed envelopes marked ORIGINAL and COPIES, each bearing the Procuring Entity's name and address, the tenderer's name and address, and the tender reference number. Standard rule D2 p.27
• Envelopes must be sealed and marked as required, otherwise the Procuring Entity takes no responsibility for misplacement or premature opening and such tenders will not be accepted. Standard rule D2 p.29
• Address for submission: plain sealed envelopes marked TENDER No., addressed to The Secretary BOM, P.O Box 5846 - 80200, Malindi, Kenya, or deposited in the tender box at Galana Teachers Training College. Unverified D1 p.1
• Tender documents must be received at the Procuring Entity's address, Galana Teachers' Training College, Magarini (Malindi), P.O Box 5846 80200 Malindi, by hand or courier delivery to the office or tender box. D2 p.12
• Tender must be in the number of copies specified in the TDS, each marked COPY; the original prevails in any discrepancy. The number of copies is not stated in the reviewed pages. Not stated D2 p.22
• Serialize all pages of the tender documents submitted in chronological order. D2 p.12

Lots and categories

• Lot none: The tender has no lots; it is a single contract. D2 p.40

Not covered in the documents we reviewed

• No addenda were provided, so any later date or requirement changes are unknown.
• The Tender Data Sheet pages for ITT 20.1 (number of copies) and ITT 19 (security type details) were not provided.
• Performance security amount and form (ITT 48) not reviewed.
• Estimated project cost / contract value not stated, so the turnover test cannot be assessed.
• Bills of Quantities, specifications and drawings (Sections V to VII) were not reviewed.
• Pre-tender meeting details not stated in reviewed pages.
• Evaluation criteria for experience and key personnel (Section III sub-factors) not fully reviewed.
• Full list of tender forms and Confidential Business Questionnaire (Section IV) not reviewed.
• Only 35 of 314 pages of the tender document were reviewed.

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that supplement and override the general Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules for preparing, submitting and evaluating tenders.

MR

Mandatory Requirement: a preliminary check item; failing any MR makes the tender non-responsive.

Responsive / non-responsive

A tender is responsive when it meets all mandatory terms and forms; non-responsive tenders are rejected and not evaluated further.

Tender security / bid bond

A guarantee of KShs 200,000 from a regulated bank or microfinance bank, protecting the buyer if a bidder withdraws or fails to sign.

Tender-securing declaration

A signed declaration on an official form used instead of cash or a guarantee, where the TDS allows it.

JV

Joint Venture: two or more firms bidding together under one agreement.

NCA

National Construction Authority: the body that registers contractors and issues categories and annual practising licences.

AGPO

Affirmative Action Procurement Opportunities for youth, women and persons with disabilities; not applicable here as the tender is not reserved.

BOM

Board of Management of the college, the addressee of tender envelopes.

BOQ / Bills of Quantities

Priced list of work items, quantities and rates that tenderers complete.

Validity period

The number of days after opening during which the tender must remain open for acceptance; no withdrawal in this period.