Proposed construction of Male hostel at Garsen Teacher…

What is being bought

Construction of a male hostel at Garsen Teachers Training College, Tana River County, under an open national works tender (Galana Teachers Training College is the procuring entity). The reviewed material gives no quantities or contract value, and the Bills of Quantities were not reviewed.

What could disqualify you

A tenderer debarred from public procurement is ineligible to tender or be awarded a contract; the debarred list is on the PPRA website. Standard rule D2 p.16
Late tenders will be rejected. D2 p.10
Electronic tenders are not permitted; tenders must be submitted physically. D2 p.10
Tender document that uses spiral binding or spring or box files will not be accepted and leads to automatic disqualification. D2 p.41
Tenderers that do not meet the preliminary mandatory requirements (including tender security) are non-responsive and are not evaluated further. D2 p.41
Tender is rejected if the tenderer fails to submit the eligibility and qualification information required, or if the procuring entity cannot verify it reasonably. Standard rule D2 p.22
Forms must be completed without any alterations to the text; no substitutes are accepted except as allowed under ITT 20.3. Standard rule D2 p.20
For a joint venture, any change of membership or JV conditions before contract signature makes the tender liable for disqualification. Standard rule D2 p.20

Key facts

Closing: Mon 9 Nov 2026, 11:00 am
Tenders must reach the procuring entity by this date and time; late tenders are rejected. Portal closing time matches. Unverified D1 p.1
Bid / tender security: Tender security is required with the tender. Sources disagree on the amount: Kshs 100,000 (invitation and MR8) versus KSHS 1,000,000 (TDS). Form: bank only per TDS; the invitation and notes allow a bank guarantee, insurance guarantee, certified cheque, bank draft or irrevocable letter of credit. Must be valid 30 days beyond tender validity (about 150 days from opening). Conflicting D2 p.36
Tender fee: Tender documents may be downloaded free from PPIP (tenders.go.ke) or obtained from the procuring entity on payment of a non-refundable fee of Ksh.1,000 per set of tender documents. Unverified D1 p.1
Site visit: Optional
Site visit at Garsen Teachers Training College on 27 October 2026 at 11:00am. Attendance is optional: non-attendance will not disqualify a tenderer. Unverified D2 p.19
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2
Reserved for: Not reserved to any group (youth, women, persons with disability or AGPO); TDS states no reservation applies and the tender is open. D2 p.37
Contract value: Not stated in the documents we reviewed Not stated D2
Tender opening: Tenders open immediately after the closing deadline in the college boardroom, in the presence of tenderers or representatives who choose to attend. Opening date is 9 November 2026; the time is not clearly stated beyond immediately after closing. Unverified D2 p.37
Tender validity: Tenders remain valid for 120 days from the submission deadline (ITT 18.1) or from opening (invitation). D2 p.36

Who can apply

Tendering is open to qualified and interested tenderers under an open competitive national method using the standardized tender document. D2 p.9
Tender Notice lists GSTTC/02/2026/2027 (Male hostel) as open eligibility, not reserved to any group. Unverified D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

MR5: sub-contractor's annual practising licence from NCA for the current year. D2 p.40
MR6: duly signed joint venture agreement, not earlier than 6 months, between the main contractor (mechanical services) and the builders works sub-contractor. Not necessary if the main contractor is also registered for services works. D2 p.40
MR13: power of attorney for the tender signatory if not a director. D2 p.41
Joint venture tenders must include a copy of the JV agreement signed by all members, or a letter of intent to execute one signed by all members, with a copy of the proposed JV agreement. Standard rule D2 p.19

Experience, licences and financial capacity

Technical

Tender must include a technical proposal with work methods, equipment, personnel and schedule sufficient to show the work can be completed in the required time. Standard rule D2 p.22
Subcontracting is permitted up to 10% of the total contract amount; more than 10% must be specified in the Form of Tender with subcontractor details. D2 p.38
NCA registration is not required to tender but is a condition of contract award and signature; the selected tenderer must register before award. Conflicting D2 p.17
Kenyan tenderers must provide a valid tax compliance certificate or tax exemption certificate issued by KRA. Standard rule D2 p.17

Financial

Audited financial reports for the last three years (2020, 2019 and 2018) must be submitted. D2 p.36
Evidence of financial resources (cash in hand, lines of credit, overdraft etc.) must be submitted. D2 p.36
Tender must be quoted in Kenya Shillings and include all taxes. D2 p.9
Prices quoted are fixed; no price adjustment is allowed in the tender price. D2 p.36

How and where to submit

Completed tender documents go in plain sealed envelopes marked with the tender number, addressed to The Secretary BOM, P.O. Box 5846-80200, Malindi, or deposited in the tender box at Galana Teachers Training College, to arrive by the closing date and time. Unverified D1 p.1
Physical tender box or delivery address is given differently across documents (Magarini; Garsen; Kenya Medical Training College, Nairobi); the bidder should confirm the exact drop-off point. Conflicting D2 p.37
Number of copies in addition to the original is stated as indicated in the tender advertisement, but the advertisement gives no number. Unverified D2 p.36
All pages of the tender must be chronologically serialized. D2 p.9

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender security amount: Invitation to tender and MR8 require Kshs 100,000.00; the Tender Data Sheet requires KSHS 1,000,000.00. Ask the procuring entity which amount applies before bidding. (D2 p.9 (invitation item 4); D2 p.41 (MR8); D2 p.36 (TDS ITT 19.1))
Physical tender box and delivery address: Invitation and TDS give Magarini; TDS ITT 22.1 gives Kenya Medical Training College, Nairobi; site visit is at Garsen. Tender notice gives only Galana Teachers Training College tender box. Confirm the exact drop-off point. (D2 p.9; D2 p.18; D2 p.37; D1 p.1)
NCA registration at tender stage: ITT 3(l) says NCA registration is not a condition for tender, but MR3 and MR4 require a current NCA category and practising licence to be submitted with the tender. Confirm whether these must be in the bid or only before award. (D2 p.17 (ITT 3(l)); D2 p.40 (MR3, MR4))

Not covered in the documents we reviewed

Contract value and Bills of Quantities (Section V) and Grand Summary
Number of copies required in addition to the original (tender advertisement not provided)
Pre-tender meeting: whether one is scheduled
Exact opening time and confirmation of the 27 October 2026 site visit date and time (day split in scan)
Performance security amount, form and deadline (ITT 47-48 and GCC not fully reviewed)
Any addenda (none supplied; check tenders.go.ke before closing)
Section IV tendering forms and Section VI-VII specifications and drawings
Procurement contact officer details beyond TDS telephone and email
Contract duration and completion period

Terms explained

TDS: Tender Data Sheet: the tender-specific figures and rules that override the general Instructions to Tenderers.
ITT: Instructions to Tenderers: the standard rules on how to prepare and submit a bid.
MR: Mandatory Requirement: an item that must be passed at preliminary examination or the tender is non-responsive.
Responsive / non-responsive: A responsive tender conforms to all terms without material deviation; a non-responsive tender is rejected and not evaluated further.
Tender security (bid bond): A guarantee from a bank or insurer, or cash, that the bidder will honour its bid; forfeited if the bidder withdraws or refuses to sign.
NCA: National Construction Authority: the body that registers construction contractors by category.
JV: Joint venture: two or more firms bidding together under a joint venture agreement.
PPIP / PPRA: Public Procurement Information Portal (tenders.go.ke) and Public Procurement Regulatory Authority, which maintains the debarment list.
BOQ: Bills of Quantities: the priced list of works items that forms the basis of the tender price.
Power of attorney: Written authority allowing a person other than a director to sign the tender for the company.
Tape bound: Bid documents bound with tape, not spiral binding, spring or box files, as required by MR7.

Proposed construction of Male hostel at Garsen Teachers Training College (GSTTC/02/2026/2027)