Receiving Supervisor at Mission for Essential Drugs and Supplies (MEDS)

• Job Type Full Time
• Qualification BA/BSc/HND , Diploma
• Experience 5 years
• Location Nairobi
• Job Field Procurement / Store-keeping / Supply Chain
• Coordinate receipt, verification, and accurate system entry of all commercial and donor-funded consignments to ensure timely receipt and inventory accuracy
• Supervise receiving and inbound warehouse operations, ensuring efficient coordination of workflows, effective utilization of resources, and compliance with established warehouse procedures
• Coordinate the verification and processing of suppliers' invoices to facilitate stock inspection, acceptance, and storage
• Coordinate the processing of inbound returns to ensure accurate inventory reconciliation and timely resolution of customer complaints
• Maintain accurate records of received goods to ensure inventory integrity, traceability, and accountability
• Assess operational workload and recommend temporary staffing requirements for donor-funded and other special projects to support operational needs
• Supervise, coach, and develop receiving staff, including coordinating leave schedules to ensure continuous operations and adequate staffing
• Ensure implementation and continual improvement of the Quality Management System (QMS), compliance with quality and regulatory requirements
• Identify and recommend improvements to receiving processes and warehouse operations to enhance efficiency, accuracy, and service delivery
• Monitor supplier deliveries and coordinate receiving activities to ensure efficient and timely inbound operations
• Verify received goods against purchase orders and delivery documentation, including quantities, batch numbers, expiry dates, and product specifications, to ensure accuracy and compliance
• Coordinate the physical and system-based release of received goods for quality inspection in accordance with established warehouse procedures
• Coordinate the processing of inbound returns to facilitate inventory reconciliation and the resolution of customer complaints
• Maintain accurate receiving records to support inventory integrity, traceability, and accountability
• Bachelor’s Degree in Supply Chain Management/ Business management/ Business Administration/Operations Management/Commerce or related field
• Diploma in Pharmacy
• Minimum five (5) years of relevant experience in a busy Pharmaceutical or fast-moving consumer goods (FMCG) Warehouse, three (3) of which should be in a supervisory role
• Knowledge of occupational safety standards and practices.
• Data Analysis; MS Office Suite Proficiency; use of ERP system
• Supervisory Skills; Communication skills; Problem solving skills; Analytical skills; high level of integrity; keen to details
• Detailed CV stating your current/last position, current/last salary, expected salary, telephone number and email address
• Copy of your National Identity Card