Hiring: NairobiCity Newsroom
Status
Open
Source
KenyaMOJA / BrighterMonday
Finance Manager
GoodVision Kenya
Job descriptions & requirements
Key Responsibilities
1. Project Financial Management
• Manage the financial aspects of assigned projects throughout the project lifecycle,from proposal development to project close-out
• Ensure project expenditure is correctly budgeted, coded, authorized, recorded andsupported by appropriate documentation.
• Monitor project expenditure against approved budgets and identify significantvariances, risks, and funding gaps.
• Provide financial advice to Project Managers and program teams on projectimplementation and expenditure.
• Ensure project funds are used efficiently and in accordance with donor and organizationalrequirements.
• Monitor staff, partner and project advances and ensure timely liquidation andreconciliation.
2. Budgeting and Forecasting
• Lead the development of project budgets in collaboration with Program/ProjectManagers.
• Review project budgets to ensure they are realistic, complete, and aligned with programactivities and donor requirements.
• Prepare monthly/quarterly project forecasts and cash-flow projections.
• Conduct budget-versus-actual analysis and provide explanations and recommendations for significant variances.
• Support budget revisions, reallocations, and other financial changes required duringproject implementation.
• Support annual organizational and departmental budgeting.
3.Donor Financial Management and Compliance
• Ensure compliance with donor financial rules, grant agreements and approved projectbudgets.
• Prepare and/or review donor financial reports and ensure timely submission.
• Maintain a clear record of donor financial requirements, reporting deadlines, and budgetrestrictions.
• Review donor contracts and agreements from a financial perspective and advisemanagement of financial risks and obligations.
• Respond to donor financial queries and support donor audits.
• Ensure project expenditure is eligible, allowable, reasonable, and adequatelydocumented.
4.Financial Reporting and Analysis
• Prepare monthly, quarterly, and annual project financial reports.
• Prepare budget-versus-actual reports and variance analysis for management and ProjectManagers.
• Provide financial information for management, donor, Board and audit reporting.
• Analyze project expenditure, burn rates, forecasts, and financial performance.
• Develop and maintain financial dashboards and management reports where required.
• Provide timely financial information to support program decision-making.
5.Financial Controls and Risk Management
• Ensure effective financial controls are implemented across projects and organizationaloperations.
• Monitor compliance with financial policies, procedures, and delegated authorities.
• Identify financial, fraud and compliance risks and recommend appropriate mitigationmeasures.
• Ensure proper segregation of duties and adequate supporting documentation.
• Follow up financial control weaknesses and audit recommendations.
• Promote accountability, transparency, and value for money across all projects.
6.Partner Financial Management
Where projects are implemented through partners:
• Participate in financial due diligence and capacity assessments of implementing partners.
• Review partner budgets and financial reports.
• Monitor partner expenditure and advances.
• Conduct financial monitoring and spot checks as required.
• Identify financial control weaknesses and follow up on corrective actions.
• Provide financial management training and support to partners where required.
7.Accounting and Treasury Oversight
• Oversee accounts payable, accounts receivable, and general ledger processes.
• Review KES and foreign currency bank reconciliations, MPESA reconciliations, and otheraccount reconciliations.
• Monitor cash requirements and prepare cash-flow forecasts.
• Oversee accruals, prepayments, journal entries, and month-end/year-end closing.
• Ensure proper management of fixed assets, inventory, and the fixed asset register.
• Ensure accurate and complete financial records and audit trails are maintained.
8.Statutory Compliance
• Ensure timely preparation, reconciliation and submission of applicable statutoryreturns and payments, including PAYE, NSSF, SHIF, VAT, withholding tax andinstalment tax.
• Liaise with relevant statutory authorities to resolve financial and tax matters.
• Monitor changes in relevant financial and tax requirements and advise managementaccordingly.
9.Audit and Project Close-Out
• Coordinate project and organizational financial audits.
• Prepare audit schedules and support documentation.
• Respond to audit queries and follow up on implementation of audit recommendations.
• Lead the financial aspects of project close-out, including reconciliation ofexpenditure, advances, assets, commitments and final donor financial reports.
• Ensure project financial records are complete and properly archived.
10.Capacity Building and Financial Business Partnering
• Build the financial management capacity of Project Managers and program staff.
• Train non-finance staff on budgeting, financial procedures, donor compliance, andbudget monitoring.
• Support program teams to understand and use financial information for decision-making.
GoodVision Kenya
Job descriptions & requirements
Key Responsibilities
1. Project Financial Management
• Manage the financial aspects of assigned projects throughout the project lifecycle,from proposal development to project close-out
• Ensure project expenditure is correctly budgeted, coded, authorized, recorded andsupported by appropriate documentation.
• Monitor project expenditure against approved budgets and identify significantvariances, risks, and funding gaps.
• Provide financial advice to Project Managers and program teams on projectimplementation and expenditure.
• Ensure project funds are used efficiently and in accordance with donor and organizationalrequirements.
• Monitor staff, partner and project advances and ensure timely liquidation andreconciliation.
2. Budgeting and Forecasting
• Lead the development of project budgets in collaboration with Program/ProjectManagers.
• Review project budgets to ensure they are realistic, complete, and aligned with programactivities and donor requirements.
• Prepare monthly/quarterly project forecasts and cash-flow projections.
• Conduct budget-versus-actual analysis and provide explanations and recommendations for significant variances.
• Support budget revisions, reallocations, and other financial changes required duringproject implementation.
• Support annual organizational and departmental budgeting.
3.Donor Financial Management and Compliance
• Ensure compliance with donor financial rules, grant agreements and approved projectbudgets.
• Prepare and/or review donor financial reports and ensure timely submission.
• Maintain a clear record of donor financial requirements, reporting deadlines, and budgetrestrictions.
• Review donor contracts and agreements from a financial perspective and advisemanagement of financial risks and obligations.
• Respond to donor financial queries and support donor audits.
• Ensure project expenditure is eligible, allowable, reasonable, and adequatelydocumented.
4.Financial Reporting and Analysis
• Prepare monthly, quarterly, and annual project financial reports.
• Prepare budget-versus-actual reports and variance analysis for management and ProjectManagers.
• Provide financial information for management, donor, Board and audit reporting.
• Analyze project expenditure, burn rates, forecasts, and financial performance.
• Develop and maintain financial dashboards and management reports where required.
• Provide timely financial information to support program decision-making.
5.Financial Controls and Risk Management
• Ensure effective financial controls are implemented across projects and organizationaloperations.
• Monitor compliance with financial policies, procedures, and delegated authorities.
• Identify financial, fraud and compliance risks and recommend appropriate mitigationmeasures.
• Ensure proper segregation of duties and adequate supporting documentation.
• Follow up financial control weaknesses and audit recommendations.
• Promote accountability, transparency, and value for money across all projects.
6.Partner Financial Management
Where projects are implemented through partners:
• Participate in financial due diligence and capacity assessments of implementing partners.
• Review partner budgets and financial reports.
• Monitor partner expenditure and advances.
• Conduct financial monitoring and spot checks as required.
• Identify financial control weaknesses and follow up on corrective actions.
• Provide financial management training and support to partners where required.
7.Accounting and Treasury Oversight
• Oversee accounts payable, accounts receivable, and general ledger processes.
• Review KES and foreign currency bank reconciliations, MPESA reconciliations, and otheraccount reconciliations.
• Monitor cash requirements and prepare cash-flow forecasts.
• Oversee accruals, prepayments, journal entries, and month-end/year-end closing.
• Ensure proper management of fixed assets, inventory, and the fixed asset register.
• Ensure accurate and complete financial records and audit trails are maintained.
8.Statutory Compliance
• Ensure timely preparation, reconciliation and submission of applicable statutoryreturns and payments, including PAYE, NSSF, SHIF, VAT, withholding tax andinstalment tax.
• Liaise with relevant statutory authorities to resolve financial and tax matters.
• Monitor changes in relevant financial and tax requirements and advise managementaccordingly.
9.Audit and Project Close-Out
• Coordinate project and organizational financial audits.
• Prepare audit schedules and support documentation.
• Respond to audit queries and follow up on implementation of audit recommendations.
• Lead the financial aspects of project close-out, including reconciliation ofexpenditure, advances, assets, commitments and final donor financial reports.
• Ensure project financial records are complete and properly archived.
10.Capacity Building and Financial Business Partnering
• Build the financial management capacity of Project Managers and program staff.
• Train non-finance staff on budgeting, financial procedures, donor compliance, andbudget monitoring.
• Support program teams to understand and use financial information for decision-making.
Finance Manager
GoodVision Kenya
Job descriptions & requirements
Key Responsibilities
1. Project Financial Management
• Manage the financial aspects of assigned projects throughout the project lifecycle,from proposal development to project close-out
• Ensure project expenditure is correctly budgeted, coded, authorized, recorded andsupported by appropriate documentation.
• Monitor project expenditure against approved budgets and identify significantvariances, risks, and funding gaps.
• Provide financial advice to Project Managers and program teams on projectimplementation and expenditure.
• Ensure project funds are used efficiently and in accordance with donor and organizationalrequirements.
• Monitor staff, partner and project advances and ensure timely liquidation andreconciliation.
2. Budgeting and Forecasting
• Lead the development of project budgets in collaboration with Program/ProjectManagers.
• Review project budgets to ensure they are realistic, complete, and aligned with programactivities and donor requirements.
• Prepare monthly/quarterly project forecasts and cash-flow projections.
• Conduct budget-versus-actual analysis and provide explanations and recommendations for significant variances.
• Support budget revisions, reallocations, and other financial changes required duringproject implementation.
• Support annual organizational and departmental budgeting.
3.Donor Financial Management and Compliance
• Ensure compliance with donor financial rules, grant agreements and approved projectbudgets.
• Prepare and/or review donor financial reports and ensure timely submission.
• Maintain a clear record of donor financial requirements, reporting deadlines, and budgetrestrictions.
• Review donor contracts and agreements from a financial perspective and advisemanagement of financial risks and obligations.
• Respond to donor financial queries and support donor audits.
• Ensure project expenditure is eligible, allowable, reasonable, and adequatelydocumented.
4.Financial Reporting and Analysis
• Prepare monthly, quarterly, and annual project financial reports.
• Prepare budget-versus-actual reports and variance analysis for management and ProjectManagers.
• Provide financial information for management, donor, Board and audit reporting.
• Analyze project expenditure, burn rates, forecasts, and financial performance.
• Develop and maintain financial dashboards and management reports where required.
• Provide timely financial information to support program decision-making.
5.Financial Controls and Risk Management
• Ensure effective financial controls are implemented across projects and organizationaloperations.
• Monitor compliance with financial policies, procedures, and delegated authorities.
• Identify financial, fraud and compliance risks and recommend appropriate mitigationmeasures.
• Ensure proper segregation of duties and adequate supporting documentation.
• Follow up financial control weaknesses and audit recommendations.
• Promote accountability, transparency, and value for money across all projects.
6.Partner Financial Management
Where projects are implemented through partners:
• Participate in financial due diligence and capacity assessments of implementing partners.
• Review partner budgets and financial reports.
• Monitor partner expenditure and advances.
• Conduct financial monitoring and spot checks as required.
• Identify financial control weaknesses and follow up on corrective actions.
• Provide financial management training and support to partners where required.
7.Accounting and Treasury Oversight
• Oversee accounts payable, accounts receivable, and general ledger processes.
• Review KES and foreign currency bank reconciliations, MPESA reconciliations, and otheraccount reconciliations.
• Monitor cash requirements and prepare cash-flow forecasts.
• Oversee accruals, prepayments, journal entries, and month-end/year-end closing.
• Ensure proper management of fixed assets, inventory, and the fixed asset register.
• Ensure accurate and complete financial records and audit trails are maintained.
8.Statutory Compliance
• Ensure timely preparation, reconciliation and submission of applicable statutoryreturns and payments, including PAYE, NSSF, SHIF, VAT, withholding tax andinstalment tax.
• Liaise with relevant statutory authorities to resolve financial and tax matters.
• Monitor changes in relevant financial and tax requirements and advise managementaccordingly.
9.Audit and Project Close-Out
• Coordinate project and organizational financial audits.
• Prepare audit schedules and support documentation.
• Respond to audit queries and follow up on implementation of audit recommendations.
• Lead the financial aspects of project close-out, including reconciliation ofexpenditure, advances, assets, commitments and final donor financial reports.
• Ensure project financial records are complete and properly archived.
10.Capacity Building and Financial Business Partnering
• Build the financial management capacity of Project Managers and program staff.
• Train non-finance staff on budgeting, financial procedures, donor compliance, andbudget monitoring.
• Support program teams to understand and use financial information for decision-making.
Listed on KenyaMOJA / BrighterMonday — applications are handled there, not on NairobiCity.
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