HR & Administration Assistant

Job Description


The Human Resources and Administration Assistant will co-ordinate day to day operations and provide technical expertise in the following functional areas: HR Planning, Recruitment, Induction and Onboarding, Performance Management, Learning and Development, Total Rewards, Payroll administration, HR Compliance, Organizational Development, Staff Welfare and Employee Relations.


HR Metrics and Reporting




• Assist in updating and maintaining HR records, including headcount, recruitment data, and performance metrics


• Keep organizational charts updated and accurate


• Ensure HR databases reflect current staff details



Recruitment and Onboarding




• Support recruitment activities by posting job advertisements, scheduling interviews, and conducting reference checks


• Assist in preparing onboarding schedules and conducting orientation sessions for new employees


• Help ensure new hires are introduced to company policies and procedures



Payroll and Benefits




• Provide payroll administrators with necessary updates related to employee changes


• Assist employees with payroll or benefits-related queries


• Support the administration of benefits programs such as medical insurance and pensions



Attendance Management




•
Monitor and update employee attendance records and address any discrepancies





Performance Management




• Help with recording performance data and supporting the performance appraisal process


• Assist in coordinating performance improvement plans when needed



Employee Relations




• Act as a point of contact for basic employee inquiries and escalate issues as necessary


• Help organize events and activities to promote a positive work culture



HR Administration




• Assist with travel arrangements, including visas and accommodations, for staff and visitors


• Prepare employee documentation such as contracts and offer letters



Compliance




•
Support compliance with labour laws and HR policies by ensuring proper documentation and record-keeping





Learning and Development




• Help identify training needs and assist in organizing training programs


• Support in tracking the success of training activities



Filing and Documentation




•
Maintain organized employee files and HR documents for easy access and auditing





Additional Responsibilities




• Perform any additional duties assigned by your Line Manager


• Assist in any other activities that may be required to help your colleagues, from time-to-time



Requirements




• Bachelor’s degree in Human Resource Management, Business Administration, or related field


• Previous experience in an HR administrative role (1–2+ years preferred)


• Good understanding of basic HR practices and procedures


• Strong organizational and time management skills


• Excellent communication and interpersonal skills


• Proficiency in Microsoft Office and HR systems (added advantage)


• Ability to maintain confidentiality and handle sensitive information


• Attention to detail and accuracy


• Ability to multitask and work under supervision


• Strong teamwork and adaptability skills


• Willingness to learn and grow in HR